Event QR codes: Innovating Events Management

Event QR codes are essential to planning a successful event, whether a small conference or a big trade show. These are essential since events today are continuously changing to satisfy the expectations of tech-savvy visitors in the digital age.

These QR codes can offer a quick and easy way to access event information. 

From registration and agenda to speaker bios, QR codes can streamline the event experience for attendees while also providing valuable data for event organizers. 

This article explores the benefits of using QR codes. It will show you how to create and implement them step-by-step using the free QR code generator software. 

What is an event QR code? 

What is a QR code for events is a type of barcode that you can use for managing and handling events processes. 

It provides event-related information to attendees, such as registration, agenda, speaker bios, location, and more. 

You can print QR code event on name tags, incorporate them into event programs, or place them on promotional materials. 

It can also redirect the attendee to a website or a specific page with more information, making it easy for attendees to access the information they need quickly. 

You can also use QR codes to conduct live polls and surveys, allowing event organizers to gather valuable feedback from attendees. 

Additionally, QR codes can be used for on-site registration and check-in, making the process faster and more efficient. 

Overall, they offer a convenient and efficient way for attendees to access event information while providing valuable data for event organizers.

How to create QR for event registration?

Creating QR codes is a straightforward process, and there are many free online QR code generators that you can use. Here are the basic steps to create a QR code:

1. Choose a QR code generator

Many free QR code generators are available, such as the Free QR Code Generator

2. Select the type of QR code you want to create

The free QR code generator offers various options, such as website links, text, phone numbers, and email addresses.

3. Enter the information you want to include in the QR code

Depending on the type of QR code you create, you may need to enter a URL, phone number, email address, or text.

4. Customize your QR code

Some QR code generators allow you to customize QR code by changing the color or adding a logo.

5. Test your QR code

Before using your QR code at your event, it’s a good idea to test it to ensure it is working correctly. Run a test scan and see if it directs to the correct information or website.

6. Download the QR code

Once satisfied with your QR code, you can download it as an image file.

How to use a QR code for your events 

After creating your QR code event, it’s time to start using them at your event. 

There are many ways to incorporate QR codes into your event; the best approach will depend on the type of event and the information you want to provide. 

Here are a few ideas to get you started:

Name tags

Incorporate QR codes into name tags to give attendees easy access to each other’s contact information. It will allow speakers or hosts to easily identify attendees or recognize them when necessary.


Include QR codes in the event program that link to speaker bios and session descriptions. This will help attendees to get to know their speakers ahead of time and give proper credit.

Promotional materials

Create flyers and brochures QR code, and add on other promotional materials to quickly access important event information, such as registration and the event schedule.

The top most concerns of event joiners are the details of the event, so it only make sense to give them these details without hassle.

On-site registration

You can also use QR codes to make on-site registration faster and more efficient, allowing attendees to scan the QR code provided, and the system will automatically register them.

This will eliminate the need for long queues and provide a smooth flow of people.

Live polls and surveys

You can use a QR code to conduct live polls and surveys during the event, allowing attendees to provide feedback and rate their experience.

Remembering that the key to successful QR code usage is providing clear instructions and ensuring the codes are scannable. 

You can achieve it by using high-contrast colors and providing clear, simple instructions. Also, it’s a good idea to have backup plans in case the QR code scanner cannot scan the code.

Best practices for QR code usage

By following these tips, you can ensure that your QR codes are easily scanned and can provide a seamless experience for attendees at your event.

Use high-contrast colors

QR codes should be in black and white, with high contrast between the two colors. It makes it easier for the scanner to read the code.

Make sure the QR code is large enough

The larger the QR code, the easier it is to scan. When creating your QR code, ensure it is at least 1 inch by 1 inch.

Place the QR code in a visible location

Ensure the QR code is in a location where attendees can easily see and scan it.

Provide clear instructions

Make sure to provide clear instructions on how to scan the QR code. You can add text or an illustration next to the code.

Test the QR code

Before using the QR code at your event, test it to ensure it works correctly and directs to the correct information or website.

Use QR codes with error correction

QR codes with error correction are more resistant to damage or distortion. Ensure that users can scan them even if they are slightly damaged or covered.

Create a QR code for your event today

QR codes are a powerful tool for event organizers looking to enhance the attendee experience and gather valuable data. 

They can help you conduct live polls and surveys, allowing event organizers to gather valuable feedback from attendees. 

By providing clear instructions and ensuring the codes are scannable, event organizers can ensure a seamless experience for attendees. 

Whether you’re planning a small conference or a large trade show, QR codes are essential for making your event a success. 

With their ease of use and ability to streamline the event experience, QR codes are a must-have for any event organizer looking to stay ahead of the curve and make the most of their event.

Create your event QR code now using the best free QR code generator online.