QR Code Ideas for File and Document Management

Last updated:   August 03, 2023

Did you know that a QR code file document management exists as a tool to help your better manage your files?

One of the problems in files is sharing, compatibility, and organization which can be very hassle considering the number of files and their file sizes.

In file management, QR codes can be used in a number of ways to improve efficiency, accuracy, and traceability.

There are more great things that QR codes can do which you can learn more from this article, as well as how to create a QR code using a free QR code generator. 

Way to use QR code for file management

To address the common issues that come along with files and document management, here are some ways you can use your QR codes creatively, such as your QR code to PDF works.

File access

You can allow users to have quick access to your files using QR codes.

For example, you can place a QR code on a file or folder, and scan the code to access the file or folder on your computer or in the cloud.

This can help streamline the file access process and reduce the risk of errors.

File sharing

File QR code

You can also facilitate file-sharing using QR codes. can be used to share files with others. For instance, you can generate a QR code for a file or folder, and send the code to someone else.

It will facilitate collaboration and streamline the file sharing process.

File backup

QR codes can be used to quickly and easily access backup copies of files.

For example, you can generate a QR code for a backup copy of a file, and place the code in a location where it can be easily accessed in case the original file is lost or damaged.

This can help protect against data loss and improve the reliability of file management.

File organization

QR codes can be used to organize files and folders. For example, you can generate QR codes for each file or folder, and place the codes in a visible location (such as on a physical folder or on a computer desktop).

This way, you can help improve the visibility and accessibility of files and folders.

File version control

QR codes can be used to track different versions of a file. For example, you can generate a QR code for each version of a file, and place the code on the file or in a version control system.

This can help improve the traceability and reliability of file management.

Ways to use QR codes for file itself

Add image

You can make better presentations when you make a QR code for an image and attach it in your files which helps in the overall purpose of your file. 

In business presentations, for instance, you can include colorful graphs to relay the information better.

Add audio

Files can also be embedded with audio, especially for files that require recordings such as musical files for education.

Instead of plainly creating text files, you can insert actual audio files to expand the context of your material. 

Add videos

Videos can also supplement files, but the problem about videos on files is that it makes the overall file size so much bigger. Making it harder and longer to  transfer files.

But with video QR code in display, it will not affect that much on the file size as it is only an image. The file will still be transferred without problem. 

Add links

Aside from images, videos, and audios, you can also add links to your file. 

Displaying the actual link text won’t look really good in your slide or page. But a QR code can add aesthetics to your file and create another depth of style to your file.

Add another file

A file inside a file? With QR code, that’s possible! If you need another file to be included in your presentation without going to another file. 

Simply include a QR code and users who scan the code will be redirected to that file. 

How to make a QR code for files?

 To make a file QR code, just follow these simple steps:

1. Go to the Free QR Code Generator

2. Choose the file QR code solution

3. Attach the file that you want to share

4. Generate your QR code

5. Customize your QR code

6. Test if your QR code is working

7. Download, print, and share your QR code

How to scan a QR code?

Scan QR code

To use QR codes for file management, you will need a smartphone or QR code scanner and a QR code generator.

There are many free QR code generators available online, but the best that you can use is Free QR Code Generator where you can create a QR code. 

Simply enter the information you want to include in the QR code (such as a URL, text, or serial number), and the generator will create a QR code for you to download or print.

To scan a QR code, open the camera app on your smartphone. Both iOS and Androids can scan a QR code.

Android 8 and later versions as well as iOS 11 and up have built-in scanners accessible through their camera. For those that can’t scan though, they can use the QR scanner that comes along with the generator app.

Make your files more interesting with QR codes

QR codes can add a new dimension to your files. So to make your presentations more creative, you can apply all the ideas above.

If you’re decided to use QR code, the Free QR Code Generator is the most advisable QR code maker to use. It comes with customization tools that helps you create more attractive QR codes.

Chcek out its wide array of QR code solutions to fit your needs. Visit its homepage now and sign up for an account. Contact customer service for help.