Must Haves QR Code Tips for Event Planning and Management

Events planning is hard and can drain all your creative juices. But with some QR code tips for event planning and management, it can be a little easier.

Event planners work with clients to understand their goals and objectives for the event and then develop a plan to achieve those goals.

Overall, the goal of event planning and management is to create a successful and enjoyable experience for attendees while also meeting the needs and objectives of the clients.

In event planning and management, QR codes can be used in various ways to elevate the experience of attendees.

Are you interested in incorporating QR codes with event planning? Create your QR code with the Free QR Code Generator, and keep reading below for more ideas.

3 QR code tips for Event Planning and Management

Tip 1: Use QR codes to provide access to event information

QR codes can be a convenient way for attendees to access event schedules, maps, and speaker bios. 

Event organizers can create a QR code that links to a webpage or document containing this information using the Free QR Code Generator, and attendees can simply scan the QR code with their smartphone to access it. 

This can save attendees the hassle of searching for information or carrying printed materials and help event organizers reduce paper waste.

Tip 2: Use QR codes to streamline registration and check-in processes

QR code registration

QR codes can simplify the registration and check-in process at events. Attendees can scan a QR code to check in to the event and receive their badge or ticket, eliminating the need for long lines or manually checking in attendees. 

Event organizers can also use a QR code for each attendee or generate a unique one for each check-in. This can help reduce wait times and improve the efficiency of the check-in process.

Tip 3: Use QR codes to track attendance and engagement

You can also use QR codes to track which parts of the event are most popular and to gather data about attendance and engagement.

For example, QR codes can be placed at different locations throughout the event, and attendees can scan the codes to indicate that they have visited those locations.

This can help event organizers understand which parts of the event are most popular and allow them to make data-driven decisions about future events.

3 reasons to customize QR code for events planning


A customized QR code can help to reinforce your brand identity and make it easier for attendees to recognize and remember your event. 

By incorporating your logo or other brand elements into the design of the code, you can create a cohesive visual identity that reflects your brand.


A well-designed QR code can be more appealing to attendees and encourage them to scan it. More than that, it sets you apart from other QR code users.

By customizing the color, size, and shape of the code, you can create a QR code that is visually appealing and stands out from the crowd. Hence, getting more attention from the audience and increasing the possibility of scans.


Customizing a QR code can also help to improve its functionality.

For example, you can use different colors or shapes to differentiate between different types of QR codes, such as codes for event information, codes for registration and check-in, and codes for tracking attendance and engagement. 

This can help attendees understand the purpose of the QR code and make it easier for them to use.

QR code for planning: A guide

  1. Determine the purpose of the QR code

Before creating a QR code, it’s important to determine your purpose for it. Will it provide access to information, perform an action, or track engagements? 

Understanding the purpose of the QR code will help you decide what to include in the code and the overall QR code design.

  1. Choose a QR code generator

Several QR code generators available online allow you to create QR codes for free, but not all are reliable and safe.

The most popular option is the Free QR Code Generator. This generator offers customization features options that you need and has various solutions to meet your needs.

  1. Input the data for the QR code

Depending on the purpose of the QR code, you may need to input different types of data. For example, if you are creating a URL to QR code, you will need to input the URL of the webpage.

If you create a QR code that acts, such as sending an email or making a phone call, you will need to input the appropriate data for the action.

Anytime you want to change the embedded data, you can do so. As long as it is in a dynamic QR code form.

  1. Customize the design
Custom QR code

Most QR code generators allow you to customize QR code design, including the color, size, and shape. 

Experiment with different options to find an appealing design that fits your brand or event theme.

Just be careful with how you personalize your QR code. Remember to always choose a darker pattern, lighter background and add a call to action.

  1. Test the QR code

Before using the QR code, it’s important to test it to ensure it works correctly. Scan the code with a smartphone or other device to confirm that it performs the desired action or provides access to the correct information.

  1. Use the QR code

Once you have created and tested the QR code, you can use it in your event planning and management efforts.

You can print the QR code on promotional materials, display it on screens at the event, or include it in emails or other communications for attendees.

QR codes on events: providing ease and comfort

In conclusion, QR codes are a convenient and modern tool that can be used in event planning and management to improve the experience for attendees and streamline event logistics.

These QR codes provide access to event information, streamline registration and check-in processes, and track attendance and engagement.

Event planners and managers can consider using QR codes as a tool for their events to improve efficiency, reduce costs, and enhance the event experience for attendees.
So don’t hesitate to create a QR code for your events business and experience how QR codes can provide great benefits. Visit the Free QR Code Generator online and sign up today.