Quick and Easy Storing: QR Code Inventory Management

Monitoring inventories require extensive effort as you must appropriately account for each piece of item. But a QR code inventory management makes all work easy!

QR codes can streamline inventory processes, minimizing human effort in the overall work.

It’s easy to create using a free QR code generator and easy to use as you can just print it on your inventory boxes.

Want to learn more about QR codes and how to use them for inventory? Keep reading this article.

What is a QR code?

Static and dynamic QR code

A QR code is a 2-dimensional barcode that can store bigger data sizes and various data types. Its pattern consists of black and white squares.

There are two main categories of QR codes: static versus dynamic QR code. Each code varies in functions.

The static QR code stores permanent and fixed data that you can’t edit but do last forever. In comparison, the dynamic QR code is a more advanced code that lets you edit your data even after generating the code. 

You can also track your scans’ analytics; data you can monitor include the scanner’s location, time and date, and the device used to scan the code.

These features make dynamic QR code more suitable for complex campaigns, such as marketing and advertising, that requires monitoring and constant update.

QR codes for inventory management

QR codes were initially made for inventory and logistics after the Japanese company Denso Wave invented it to track vehicle parts for Toyota.

In 2002, it became open for public use, and only eight years later, it gained popularity on the international market.

Today, QR codes for inventory management are an effective tool, as they can hold different data types. You can use it to keep track of manufacturing and expiry date, the number of available supplies, and more.

7 Benefits of using QR codes in inventory management

Here are some of the benefits when using QR codes for inventory:

Accessible to most devices

QR codes don’t need special devices for scanning; all you need is your smartphone, making it accessible to everyone.

Most smartphones also have built-in scanners via their camera. But if none, you can always download a free scanner online.

Editable data

Inventories come and go, so there is a constant need to update data. Dynamic QR codes can let you do that; whether it’s for updating the number of stocks or the batch name, you can do so without generating a new code.

Error correction feature

QR codes have error correction features, which allow them to still be scannable despite slight folds or wear and tear. You can still scan the data embedded in it.


Custom QR codeYou can customize QR code per item. This will help you distinguish one thing from another. 

The black and white QR codes are widespread; adding some colors and changing designs can make you more specific with your items.

Holds more data

QR codes can hold more data in different formats. Instead of embedding texts or just descriptions of items, you can add images or videos to make it clearer to scanning personnel and staff.

Fights off fraud

QR codes can be a way to check the authenticity of your inventories. Receiving ends that scan the code should access the correct data you embed. This is an excellent way to fight fraud and counterfeits in the market.

Who can benefit from using QR codes for inventory management

  • Multiple enterprises and organizations that rely on stock control can benefit from implementing QR codes.
  • Stores can employ QR codes to keep track of their stock and customer orders for faster, more precise service.
  • Logistics facilities, warehouses, and distribution centers can employ QR codes to manage incoming and outgoing goods, check stock levels, and guarantee smooth logistics operations.
  • Manufacturers can also use QR codes for quality control and traceability purposes and for tracking raw materials, WIP items, and finished goods.
  • With QR codes, hospitals, and other healthcare facilities may keep better track of their supplies and equipment, as well as patient specimens and medications.
  • Institutions of higher learning can utilize QR codes for inventory tracking of books, equipment, and other resources and monitor access to secure locations like laboratories and storage closets.
  • Local, state, and federal governments can benefit from QR codes for inventory management, shipment tracking, and regulatory adherence.
  • Repair shops and tool rental agencies are just two examples of service providers that can benefit from using QR codes to keep track of tools and equipment, monitor maintenance schedules, and guarantee on-time service delivery.

How to make QR codes for inventory management

Here are the basic steps to create a QR code for inventory management:

Choose a QR code maker: You can find many online, but we recommend the Free QR Code Generator.

Choose the QR code solution: Anything from product details to stock levels to physical warehouse locations. Anything that you want to embed.

Provide the details needed: Fill out the information you’d like shown in the QR code, such as the product name, SKU, or warehouse location, and input it to generate the code.

Customize your QR code: You can tailor your QR code to your preferences in terms of color, frames, and eyes. You can even add a call to action.

Test your QR code: It’s essential to test your QR code after generating it to ensure it’s working.

Download and print your QR code: Download your QR code so you can attach to your inventories.

Keep your inventories on track with QR codes

QR codes can make your inventory processes more convenient and fast.

Do away with the manual recording and tracking of inventories. When the number of stocks gets too overwhelming, it’ll be more prone to human error.

QR code is the way to go to eliminate this kind of problem. Visit the Free QR Code Generator today and sign up for the dynamic QR code solutions.